Office Manager (Bilingual Secretaries) x 22 – G5/G6/G7
27 Nov, 2019| JOB TITLE | Office Manager (Bilingual Secretaries) x 22 – G5/G6/G7 | |
| INSTITUTION | ECOWAS Commission | |
| GRADE | G5/G6/G7 | |
| ANNUAL SALARY | UA25,527.53, USD40,277.34/UA30,178.98, USD47,616.39/UA34,933.43, USD55,117.96 | |
| AGENCY | ||
| DEPARTEMENT | General Administration & Conference | |
| DIRECTORATE | General Administration | |
| DIVISION | ||
| LINE SUPERVISOR | Line Director | |
| SUPERVISING | ||
| DUTY STATION | ABUJA, NIGERIA | |
| Applications should be sent to: bsofficemanager@ecowas.int
ROLE OVERVIEW Under the supervision of the Director, the Office Manager should play a vital role in the smooth running of the Department. From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department /Directorate. In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
ROLE AND RESPONSIBILITIES § Management of the Supervisor’s schedule: Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor. § Administrative Management: Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office. § Management of mail and documents: Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval. § Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese. § Perform any other duty assigned by the supervisor
ACADEMIC QUALIFICATIONS AND EXPERIENCE § HND or equivalent in secretarial studies or administration or a related field from a recognized higher institution; § 6 years’ experience in administrative and secretarial services; § Sound judgment and the ability to make reasonable decisions with little supervision; § Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
AGE LIMIT Be below 50 years old. This provision does not apply to internal candidates.
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