Selection of an Individual Consultant to serve as a Programme Assistant for the ECOWAS Fund for Regional Stabilization and Development (FRSD)

REQUEST FOR EXPRESSION OF INTEREST
(Consulting Services – Individual Consultant Selection)
Selection of an Individual Consultant to serve as a Programme Assistant for the
ECOWAS Fund for Regional Stabilization and Development (FRSD)
Reference: ECW/ADM-PROC-FRSD/PA-06-12-2023/dy

1. The ECOWAS Commission with support from the German Federal Ministry of Economic
Cooperation and Development (BMZ), established the Fund for Regional Stabilization and
Development (FRSD) to enhance resilience building in fragile communities, through the
creation of sustainable socio-economic opportunities for citizens, notably youth and
women.

2. The ECOWAS Commission, in the framework of the execution of its 2024 Budget, intends
to apply a portion of the budgeted funds for the Selection of an Individual Consultant to
serve as Programme Assistant for the ECOWAS Fund for Regional Stabilization and
Development (FRSD). The Programme Assistant shall support operational and
administrative activities within the ECOWAS Commission

3. This is part of measures to enhance the coordination of the Fund for maximum programme
impact in ECOWAS member states.

4. The tasks of the Consultant include the following:
A. Support to the Project Management Unit of the ECOWAS Fund for Regional Stabilization
and Development (FRSD)
• Meeting and workshops: Provision of input in the arrangement of programme meetings and
workshops. These include preparation of budget, arrangement of venues, preparation of
materials, correspondence with participants.
• Minutes and reports: preparation of draft minutes and reports for programme meetings,
communicating draft minutes to the participants, and receiving feedback.
• Knowledge Management: establish an electronic and manual filing system to facilitate the
archiving and retrieval of information and documents.
• Correspondence: assist project staff in finalizing all official correspondence and ensure their
dispatch and tracking.
• Mailing list: assists in the archiving, filing, and maintenance of up-to-date electronic mailing
lists on programme and technical matters.
• Office supplies: Ensure the management and supply of office equipment and establish a
maintenance system for office equipment and supplies purchased with Project funds.
B. Support to the Vice President’s Secretariat
• Front office support: assist in the scheduling and confirmation of appointments, meetings,
and events under the supervision of the Vice President’s Executive Assistant.
• Correspondence: assist the Vice President’s Executive Assistant in finalizing official
correspondence and ensure their dispatch and tracking.
• Minutes and reports: Preparation of draft minutes and reports for meetings of the Vice
President’s Executive Assistant.

5. The ECOWAS Commission invites eligible Individual Consultants (“Consultants”) to
indicate their interest in providing the Services. Interested Consultants should provide
information demonstrating that they have the required qualifications and relevant
experience to perform the
(Personal Resume, copies of diplomas, certificates, cover and signature pages of
similar references). The shortlisting criteria are as follow:
Educational Qualification
▪ Minimum bachelor’s degree in political science, Administration, International
Development, Law, Peace and Conflict Studies, International Relations, or a relevant
social science field. Any additional post-bachelor’s degree from a recognised university.
Experience
▪ At least 3 years of relevant professional experience in administration or
project/programme management.
▪ Previous experience in assisting programmes and projects, in providing front office
assistance in the offices of high-level public officials (ECOWAS Commission, UN, or other
international organizations.
▪ Demonstrable expertise in the development of reports, minutes, memos, and experience
in the coordination of logistical arrangement for meetings and workshops in the
international organization.
Language
▪ The Individual Consultants shall be fluent (oral and writing communication skills one of
the three languages of ECOWAS (French, English and Portuguese).
▪ Working knowledge of two of the other three languages would be an asset (reading, spoken
and written).

NB: The attention of interested Individual Consultants is particularly drawn to Article 118 of the
ECOWAS Revised Procurement Code (“Infringements by Candidates, Bidders and Awardees”),
providing information on corrupt or fraudulent practices in competing for or executing a contract. In
addition, please refer to the following specific information on conflict of interest related to this
assignment as per “Article 119 of the ECOWAS Revised Procurement Code.
5. The Consultants will be selected in accordance with the Selection of Individual Consultant
set out in the Consultant Guidelines. The shortlisted candidates will be interviewed for the position.
Interested consultants may obtain further information at the email addresses below during office
hours: Monday to Friday from 9.00 am GMT+1 to 5.00 pm GMT+1.

Email: sbangoura@ecowas.int, with copy to: ikkamara@ecowas.int; yderra@ecowas.int;
jdarkwah@ecowas.int.

6. Expressions of Interest (1 Original and 2 Copies) must be delivered in sealed envelopes and
clearly marked “Selection of an Individual Consultant to serve as a Programme Assistant for the
ECOWAS Fund for Regional Stabilization and Development (FRSD)” to the address below latest
by Friday January 26, 2024, at 11.00 am (GMT+1), Nigerian Time.

7. The ECOWAS Tender Box is located at the Directorate of General Administration,
Procurement Division, 1st Floor ECOWAS Commission, 101 Yakubu Gowon Crescent, Asokoro
District, P. M. B. 401 Abuja Nigeria.

Please note that electronic submissions are accepted and shall be sent to the email addresses
indicated above.

Commissioner, Internal Services