UA56,591.37 / USD 89,289.87

Deadline For Application : 15th May 2024

ROLE OVERVIEW

Under the supervision of the Principal Officer, Salary Policy & Pension Administration, the incumbent shall ensure the accuracy of the salary policies activities.  He/She shall ensure that Staff Benefits Payments are processed promptly and implemented in line with the extant regulations and procedures.

ROLE AND RESPONSIBILITIES

• Analyze, prepare, and input payroll data in the system such as SAP/HCM to produce accurate and timely payroll;
• Support with all applicable regulations concerning staff benefits and compensation;
• Prepare monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, variations deductions, benefit deductions, etc.) of all staff;
• Maintain current knowledge of applicable rules and regulations;
• Study payroll systems and contribute to the continuous update and improvement of the payroll process, tools and overall system;
• Facilitate staff understanding of payroll procedures and promptly address all staff inquiries and complaints;

·       Assist with process of performing comparative compensation survey to inform future salary adjustments.

·       Develop, and maintain a payroll, pensions, benefits, and allowances database.

·       Ensure accurate and timely preparation of staff salaries and other emoluments monthly.

·       Perform timely payment of terminal benefits.

·       Prepare payroll returns such as pension contributions and other payroll deductions and ensure the prompt payments of such returns.

·       Implement budgetary control procedures, propose virement where necessary and ensure that expenditures approved for payments have been provided for in the budget.

·       Perform monthly posting of payroll for all processed staff expenses in the system.

·       Keep all payroll records safe and confidential.

·       Review, certify, and refer for further action, financial documents such as a memorandum on payment request, giving an appropriate explanation as applicable.

·       Respond any request for information or clarification from internal and external auditors as well as any query that may arise from staff payroll concerns as requested by the supervisor.

·       Supervise support staff and decide on the correctness of documents processed.

·       Propose improvement and train staff on the correct applications of the Staff Regulation and relevant procedures.

• Perform any other tasks that may be assigned by the supervisor.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree or equivalent in Human Resources Management, Management, Accounting, or a similar field from a recognized University.
• Relevant professional certification in Finance, Accountancy or in a similar field will be an added advantage.
• Five (5) years of relevant experience in a private/public sector or international organizations;
• Knowledge  of human resources management operations including  payroll functions, reward management, benefits and compensation, employee terms and conditions of employment, monitoring, analytics, and reporting;
• Knowledge of Staff Regulations, directives, and policies of relevance to the execution of duties associated with the position;
• Knowledge of database creation and management, and use of specialized computer systems and programs for operationalizing a variety of HR business processes and reports.
• Experience in the practice of Labor Law Management;
• Knowledge of HR Management best practices;
• Practical Knowledge of ERPs such as SAP/HCM will be an added advantage

AGE LIMIT

Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS KEY COMPETENCIES

·       Ability to persuade/influence others to consider a certain point of view, adopt a new idea or implement new methods and practices.

·       Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities.

·       Ability to respect chain of command in an appropriate manner.

·       Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval.

·       Ability to utilize the Code of Ethics to manage self, others, information, and resources.

·       Ability to mentor others and create feedback loops with supervisors, colleagues, and the subordinates to build strong working relationships and improve performance.

·       Contribute to maintaining organizational unit’s performance goals and standards.

·       Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality, and quantity.

·       Ability to proactively interact with clients and build strong trusting relationships based on mutual respect and regular discussions.

·       Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs.

·       Ability to counsel, advise, consult, and guide others on matters pertaining to assigned client service responsibilities and established client service standards.

·       Demonstrate respect for cultural differences, fairness, and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion.

·       Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy.

·       Ability to listen actively, consider people’s concerns and apply judgement, tact, and diplomacy.

·       Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths.

·       Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

·       Ability to encourage, empower, and advocate for people in an unbiased and transparent manner.

·       Knowledge of ECOWAS institutions, sectors, programmes and policies.

·       Knowledge of ECOWAS internal operational requirements of programs, projects, services, and systems required to achieve work assignments and meet performance goals.

·       Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others.

·       Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities.

·       Knowledge of member states development trends, indicators, challenges, and opportunities as it relates to project/program assigned to own position.

·       Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make recommendations.

·       Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance, and performance targets.

·       Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals.

·       Ability to use evidence and research to inform policies and programs and identify relevant and appropriate sources of information, including stakeholders, regional institutions and/or internal committees.

·       Demonstrate operational computer proficiency using appropriate tools.

·       Ability to make sound use of graphics and tables to effectively present numerical data to write semi-complex technical reports/proposals and edit/check templates, letters, etc.

·       Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means.

·       Exhibit interpersonal skills, make presentations, express opinions, and debate ideas with others in a constructive manner.

·       Proficiency in information communication technologies (ICT).

·       Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.

·       Ability to develop, implement an individual action plan for achieving specific work goals.

·       Identify, organize, and monitor tasks throughout to facilitate execution.

·       Ability to contribute and/or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others to set and meet deadlines.

·       Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators, and risks.

·       Ability to identify, collect and assess indicators to monitor performance and to take proactive remedial action as required.