Selection of a Consultant (Firm) To Conduct Valuation of The Fixed Assets of the Ecowas Institutions Based in Nigeria

PERIOD OF ADVERTISEMENT: 11 October 2022 – To: 15 November 2022

CLIENT: ECOWAS COMMISSIONSOURCE OF FUNDING: ECOWAS Budget
TYPE: Expressions of Interest

SELECTION OF A CONSULTANT (FIRM) TO CONDUCT VALUATION OF THE FIXED
ASSETS OF THE ECOWAS INSTITUTIONS BASED IN NIGERIA

FINAL REVISED-REOI-Fixed Asset-Oct 2022

1. The ECOWAS Commission intends to apply a portion of its budgeted counterpart funds
for the Selection of a Consultant firm to conduct valuation of the fixed assets of the
ECOWAS institutions based in Nigeria.
2. The objective of the consultancy service is to more accurately determine the current
values of the assets that have been acquired over a number of years for Management
decision making
3. The overall duration of the assignment is estimated at three (3) months.
4. Duties and Responsibilities of the firm:

The professional service and responsibilities of the consultant firm will include but not
limited to the following:
I. Collection of Asset Data through survey: The consultant shall collect data from all
offices using a Data Collection Sheet (DCS). The DCS should be prepared in a
particular format to gather data like name and description of item, historical cost,
depreciation (if any), location, condition, etc
II. Determine present condition: The consultant shall determine present condition of all
fixed assets and classify them into serviceable/repairable/unserviceable/obsolete,
etc. No valuation is required for un-serviceable or obsolete assets but their detail
information shall be provided. Current market value of serviceable and repairable
assets and their estimated remaining life shall be determined
5. The ECOWAS Commission now invites specialized consulting firms to submit their
candidacy for services described above. Interested, eligible and qualified consulting firms
must provide full information demonstrating that they have the required qualifications and
relevant experience to perform the Services. The criteria for shortlisting are as follows:
▪ (a) General Experience of the firm (Reviewing formalized procedures and
Developing General Policy) over the past ten (10) years; (b) Specific and successful
experience related to the formulation of Fixed Assets Management Policy for
Regional or International Organizations conducted within the past ten (10) years; (c)
Specific and successful experience of the firm related to the formulation of Fixed
Assets Management Policy for Regional or International Organizations in ECOWAS
Region conducted within the past ten (10) years; (d) Availability of Relevant Staff to
be assigned to the ECOWAS project, showing full list of staff along with their
respective CVs providing details on competencies (all applicable Human Resources
knowledge, skills and abilities) as well as relevant experience in Reviewing
formalized procedures and formulation of Fixed Assets Management Policy and; (e)
Demonstrate capacity to communicate; analyse; evaluate and produce reports in at
least two (2) official languages of ECOWAS (English; French OR Portuguese). The
knowledge of the third language would an advantage.
NB: In addressing the above listed criteria, consulting firms must provide
tangible evidence and detailed references for all claims made in terms of
experience and capabilities, similar assignments, etc. Each reference provided
should be summarized on a project sheet, and will be considered and accepted
only if the candidate attaches supporting documents indicating the contact
information of the contracting authorities so as to facilitate verification of the
information provided, covering excerpts of contract (inner cover page; page with
the signatures and the Terms of Reference) OR the attestation(s) of good
performance of each project presented.
6. Interested Consulting firms may apply as a consortium or partnership to ensure
and/or boost their consolidated capacities to execute the assignment.
7. The eligibility criteria, the preparation of shortlist, and the selection procedure shall
comply with the ECOWAS Rules and Procedures for the Use of Consultants” (ECOWAS
Procurement Code), available on its website: http://www.ecowas.int The selection
procedure will be based on Consultant (Firm) Qualification, and the firm ranked first
(which present the best profiles with all claims dully substantiated) will be requested to
submit its Technical & Financial Proposals. Also, firms that are part of an international
network are to submit only one expression of interest as a network.
8. The attention of interested Consulting firms is particularly drawn to Article 118 of the
ECOWAS Revised Procurement Code (“Infringements by Candidates, Bidders and
Awardees”), providing information on corrupt or fraudulent practices in competing for or
executing a contract. In addition, please refer to the following specific information on conflict
of interest related to this assignment as per “Article 119 of the ECOWAS Revised
Procurement Code.
9. Interested consulting firms can obtain further information at the e-mail addresses
mentioned below, during working days and hours of the ECOWAS Commission from 9:00
a.m. to 3:00 pm (Local Time – Nigeria): sbangoura@ecowas.int with copy to
procurement@ecowas.int ; cdeh@ecowas.int ; ikkamara@ecowas.int; ooluibukun@ecowas.int
10. Expressions of Interest (EOIs) must be delivered in sealed envelopes (1 signed
Original and 3 Copies) in English, French or Portuguese and clearly marked “Selection of
a Consultant (Firm) to Conduct Valuation of the Fixed Assets of the Ecowas
Institutions Based in Nigeria”. “Do not open except in presence of the Opening
Committee.” EOIs must be sent to the address below by 15th November 2022 at 11.00
(GMT+1) a.m. Nigeria Time:

For delivery in person or by registered mail to:
Directorate of General Administration,
Procurement Division
First (1st) Floor of the ECOWAS Commission Headquarters,
Plot 101, Yakubu Gowon Crescent,
Asokoro District, Abuja, NIGERIA.
Please note that electronic submissions are also accepted shall be addressed to the
email stated above at 9.

11. This request for EOI can also be viewed on the following website:
http://www.ecowas.int/doing-business-in-ecowas/ecowas-procurement/
Commissioner Internal Services