Administrative Officer
22 Feb, 2020| JOB TITLE | Administrative Officer |
| INSTITUTION | ECOWAS Commission |
| GRADE | P3 |
| ANNUAL SALARY | UA 39,430.35 USD 62,213.20 |
| STATUS | Permanent |
| AGENCY | |
| DUTY STATION | Banjul / The Gambia |
| DEPARTEMENT | Office of the President |
| DIRECTORATE | |
| DIVISION | |
| LINE SUPERVISOR | The Special Representative of the President of ECOWAS Commission in The Gambia |
| SUPERVISING | Ø Office Manager / Receptionist
Ø Accounting Assistant Ø Drivers |
| Applications should be sent to: badmoffgambia@ecowas.int
JD_Eng_Administrative Officer The Gambia ROLE OVERVIEW Under the guidance and direct supervision of the Special Representative of the President of ECOWAS Commission, incumbent will carry out the following activities/functions:
ROLE AND RESPONSIBILITIES · Performs all procurement and contracting activities including pre-qualification, tender management, costs analyses, negotiation and preparation of contracts and monitors all aspects of the terms of the contract, if necessary, and obtains optimum value for money/best price and service; creates documentation necessary for the acquisition of materials and supplies; · Coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources; · Monitors and controls budgetary allocations through regular reviews and provides effective monitoring reports and data thereby identifying deviations from plans and proposes corrective measures; · Develops clear goals that are consistent with agreed strategies; identifies priority and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work; · Provides performance advice to staff and management and foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary using time efficiently; · Produces major/complex reports for management; · Manages leases, rents, renovations, expansions and physical transformations to Mission facilities; · Manages the IT providers for prompt resolution of issues; · Performs other duties within the scope, spirit and purpose of the job, as requested by the Permanent Representative. . ACADEMIC QUALIFICATIONS AND EXPERIENCE Education: · Bachelor’s degree in administration and finance from a recognised university
Experience: · A minimum of five (5) years of progressively experience in procurement, administration, managing finance and budget operations is required
AGE LIMIT Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS KEY COMPETENCIES · Good knowledge of ECOWAS Financial, Administrative and Procurement Regulations and Procedures; · Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities; · Ability to resolve challenges that occur with minimal direction and /or to recommend and explain solutions or alternatives for approval; · Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance; · Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion; · Ability to establish and sustain professional cr4edibility with client/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs; · Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths and listen actively, consider people’s concerns and apply judgement, tact and diplomacy; · Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others; · Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals; · Strong analytical, organizational and communication skills; · Be able to demonstrate operational computer proficiency using appropriate tools; · Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means; · Ability to develop, implement and individual action plan for achieving specific work goals; · Ability to organize work, set priorities and work within timelines, giving attention to details, indicators and risks; · Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval; · Fluency in oral and written expressions in English, one of the ECOWAS official languages of the Community; · Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities; · Knowledge of ECOWAS institutions, sectors, programmes and policies; · Ability to use evidence and research to inform policies and programs and identify relevant an appropriate sources of information, including stakeholders, regional institutions and/or internal committees; · Ability to respect chain of command in an appropriate manner;
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